Delegation is one of the toughest things for most people to do. Why, well?
- I can do it faster,
- I can do it quicker,
- I don’t have time to train someone else how to do it, and
- I know it will be done my way.
I learned a long time ago, as a television producer, is I had to delegate to be effective. It took me a while to learn proper delegation because initially, I had to do everything myself.
It was very easy for me to do it my way and make sure it was right and take my time or hurry up, depending on the situation.
When I was 1st given an assistant, I actually had one of my colleagues say to me, “you know, if you don’t leave her alone, you’re going to lose her.” I was having a hard time delegating, giving stuff up and I was always checking and looking over his shoulder to make sure she did it my way or correctly.
Well, guess what, I knew she was talented. I knew she had lots of skills. I also learned very quickly that my way wasn’t the only way. The hard part is sometimes when they do it their way, it’s better. We like to think ours is the only “right way”.
Here’s how to delegate.
1. Plan. What are you going to delegate? Why are you delegating it? Who are you delegating to and what results do you expect and by when? It’s that old W5 thing. You’ve got to figure out what needs to happen, by when, by who and how are you going to find out of it it’s done to the proper level.
2. Hold people accountable, including yourself. One of the worst things I’ve seen, and I see it continually in companies I work with and with folks I see in my workshops, is nobody’s held accountable. Ah, well they didn’t do it right … well, I’ll let it slide this time.
3. Have the difficult conversations when somebody doesn’t do something correctly.
When it comes to delegation … plan … what I’m going to delegate, who am I going to delegate it to, how am I going to delegate it, why am I delegating, what results do I expect?
If you plan properly before you ever have that conversation with your individual, you’re going to have it all organized and you will be able to answer questions because questions are there.
Remember, if you are communicating with someone, it’s two-way. They must be able to ask you questions. You can’t just walk in and dump something on someone’s lap and walk away. That’s not communication and all you’re doing is setting someone else up for failure. So, plan and have that conversation … make time for the conversation.
Is it going to take more time to delegate initially … yes, so get over it. You’ll just have to put up with taking a little more time.
Is it going to take some training and coaching … possibly … you’re going to have to do that as well. Build that into your plan so you know that you can help someone else grow, because when you don’t delegate, what you’re doing is robbing someone else of the opportunity to grow.
Plus, you’re also ensuring that 6 months from now you’ll have a whole bunch of new things on your plate and all the stuff you didn’t delegate.
Add your comments and share how you effectively delegate.